Job Description
Reporting to the Team Leader, Global Events and Employee Experience and working within the Marketing and Communications department, the Employee Experience and Events Coordinator supports the delivery of engaging employee experiences, well-executed internal and external events, and clear site communications. In collaboration with local and regional teams, business leaders, functional teams, and external partners, the coordinator helps connect employees to GEM’s culture and priorities while strengthening the company’s internal and external presence. Success in this role requires strong project management skills, sound judgment, attention to detail, and the ability to manage multiple priorities while delivering consistent, high-quality experiences, events, and communications.
What does your typical day look like?
- Coordinate employee experiences, initiatives, and activities that engage employees and reinforce GEM’s vision and culture;
- Maintain the annual calendar of employee activities across Canadian sites in collaboration with other Employee Experience Specialists, ensuring initiatives are coordinated, communicated, and delivered consistently;
- Work with HR, business leaders, and facilities teams to deliver employee experience initiatives that are engaging, inclusive, and aligned with business priorities;
- Track participation, feedback, and key employee experience metrics, and prepare regular reports and recommendations for the Team Leader;
- Plan, coordinate, and deploy internal and external events, including logistics, vendors, programming, design requirements, attendee experience, and on-site delivery;
- Support regional and corporate events such as GEM Edge, the Annual Business Review, town halls, sales conferences, leadership forums, product launches, and community events, ensuring consistent and high-quality execution;
- Develop and coordinate clear, timely site communications related to workplace & facilities updates, local initiatives, employee activities, and events, ensuring alignment with corporate messaging and brand standards;
- Maintain site SharePoint pages and other internal employee communication channels, ensuring content is current, accurate, accessible, and aligned with corporate standards.
Major Challenges
- Balance planned employee-experience and event priorities with emerging site needs and ad hoc requests;
- Prioritize competing deadlines, stakeholders, vendors, and site requirements across multiple concurrent initiatives;
- Deliver effectively within short deadlines.
Major Job Accountabilities
- Deliver high-quality employee experiences, events, and site communications that reflect GEM’s culture, brand, and business priorities;
- Provide clear, timely, and audience-appropriate site and event communications in both English and French;
- Create experiences that strengthen employee engagement, connection, recognition, and alignment with GEM’s culture and priorities.
Success Measures
- Positive feedback from employees, site leaders, event participants, and internal partners;
- Employee initiatives, events, and communications are delivered on time, within budget, and to agreed quality standards;
- Demonstrated understanding of business and internal customer needs;
- Demonstrated improvement in employee participation, experience, connection, and stakeholder confidence in event and site delivery.
What skills and experience are we looking for?
- University degree or college diploma in event management, communications, hospitality, marketing, human resources, or a related field, or an equivalent combination of education and relevant experience;
- 3-5 years experience in planning and delivering employee experiences and corporate, customer, or industry events, including vendor coordination and on-site execution;
- Good written and verbal communication skills in English and French, with strong editing and interpersonal skills, additional languages are an asset;
- Proficiency with Microsoft 365; familiarity with event registration, survey, or employee communication platforms is an asset;
- Strong project and event management skills, including planning, budgeting, scheduling, vendor coordination, and on-site execution;
- Ability to prioritize multiple requests, meet tight deadlines, and remain professional in a fast-paced environment;
- Sound judgment, attention to detail, and the ability to understand business needs and provide practical solutions;
- Ability to develop engaging site and event communications aligned with GEM’s brand, culture, and key messages;
- Outgoing, warm and welcoming interpersonal skills;
- Available to work occasional evenings, early mornings, or weekends and to travel between Canadian sites or event locations as required.
When You Apply
If you require assistance or accommodation during our recruitment process, please notify Human Resources so that we can review and consider how we may be able to assist you based on your individual needs.
We offer you
Global Excel offers more than a position
- Competitive compensation package that includes annual salary review and annual performance bonus;
- Extensive benefit package including, health, dental, travel and health care spending account;
- 3 weeks vacation;
- RRSP matching program;
- A professional future with opportunities for development, growth, and advancement;
- Financial assistance to employees who wish to continue their education;
- Work/life balance, health and wellness initiatives including an excellent Employee Assistance program;
- On site Gym;
- Employee engagement programs that focus on fitness, food, and fun;
- Windsor, Ontario Candidates: hourly salary scale ($30.99 - $37.00). Relevant candidate experience will be also considered.
