POSITION TITLE: Executive Assistant to the Vice-President Human Resources
DEPARTMENT: Human Resources
SALARY RANGE: $80,279 to $91,226
The University of Windsor is situated on the traditional territory of the Three Fires Confederacy of First Nations: the Ojibwa, the Odawa, and the Potawatomie. We respect the longstanding relationships with First Nations people in this place in the 100-mile Windsor-Essex peninsula and the straits – les détroits – of Detroit.
WHO WE ARE:
The University of Windsor (the University or UWindsor) is a globally relevant, regionally focused University that welcomes over 18,000 students in a range of comprehensive and research-intensive graduate and undergraduate programs. The University consists of eight academic faculties, which include Arts, Humanities and Social Sciences; Science; Human Kinetics; Education; Law; Engineering; Nursing; and Business. The UWindsor campus is home to a medical program offered by Western University’s Schulich School of Medicine and Dentistry. The University employs a passionate and dedicated faculty and staff, numbering approximately 2,500, of whom approximately 600 are tenured or tenure-track faculty.
The University’s unique position on an international border between Canada and the United States has contributed to its identity as a diverse university community providing rich cultural, recreational, and educational opportunities for faculty and students. The University is a key player in a wide range of distinctive industrial, entrepreneurial, and cultural activities throughout the City of Windsor and Essex County, and in an evolving network of international academic and industrial partnerships, particularly with leading American universities in Michigan.
Why Join the University of Windsor?
We are committed to creating an exceptional employee experience grounded in well-being, professional growth, and work–life balance. As a valued member of our community, you will have access to a comprehensive benefits package designed to support you and your family, including:
- Health & Dental Benefits: Extensive coverage to support preventative care and ongoing health needs.
- Out-of-Province/Out-of-Country Coverage: Travel with confidence knowing you are protected beyond Ontario.
- Pension Plan: Participation in a pension plan that supports long-term financial security and retirement planning.
- Tuition Remission: Reduced-cost tuition to help you pursue further education and professional development (for yourself and dependents up to age 26)
- Employee Assistance Program (EAP): Confidential support for mental health, family matters, financial planning, and overall well-being.
- Toldo Lancer Centre Membership: Complimentary access to state-of-the-art fitness and recreation facilities on campus.
- Employee Discounts: Exclusive savings across a variety of vendor and community programs.
Join an institution that values people, purpose, and lifelong learning - and build a career where you can thrive.
PRIMARY JOB RESPONSIBILITIES:
Reporting to the Vice President, Human Resources, the Executive Assistant provides administrative support to the VP HR and plays a key role in ensuring the smooth and efficient operation of the Office of the Vice President, Human Resources. This position provides professional, confidential, senior level human resources administrative support by coordinating, processing and handling day-to-day activities, projects, initiatives and programs related to the University’s Human Resources.
Some of the key job functions include:
- Provides executive administrative support to the Vice-President, Human Resources, including correspondence, scheduling, records management and report preparation.
- Coordinates administrative support for Board, executive and HR committee meetings, including agendas, minutes, documentation and follow-up.
- Provides budgetary and financial support, including monitoring expenditures, processing invoices and preparing financial reports.
- Coordinates day-to-day office operations, including meetings, travel, conferences, staff attendance and departmental activities.
- Prepares and maintains documentation, records and reports to support HR operations and strategic planning.
- Assists with departmental policies, procedures and provides backup support to other HR staff as required.
ESSENTIAL QUALIFICATIONS:
The successful candidate will:
• University Degree and/or post-secondary education along with a minimum of five (5) years of experience in an executive level administrative support role as it relates to the duties of the position.
• Demonstrated experience in the coordination and maintenance of departmental budgets
• The ability to draft professional senior level reports, proposals, presentations and correspondence.
• Strong analytical, problem solving and organizational skills with the ability to multitask, prioritize daily workload and meet strict deadlines.
• Proficiency in various software packages including Windows, MS Word, MS Excel, PowerPoint, and Adobe Acrobat coupled with an in-depth comprehension of office management systems and procedures.
• Demonstrated proficiency with minute taking, proof reading, editing documents and the ability to maintain strict confidentiality at all times.
• The ability to exercise tact, diplomacy, discretion, integrity and sound judgement.
• Excellent communication skills, both oral and written.
• Excellent interpersonal skills with the ability to liaise well with other offices, faculty, staff, Unions and students in a culturally diverse environment.
• The ability to handle both routine and urgent matters independently while maintaining professionalism in all situations and at times with limited supervision.
• Knowledge and experience working with various HR related Acts, Legislation, policies and an understanding of Collective Agreements.
PREFERRED QUALIFICATIONS:
• Excellent knowledge of the internal structure of the University community, including the lines of authority, communication etc.
Since 1963, the University of Windsor has been a forward-looking community that comes together to study, to learn, to teach, and to serve. Our symbol is the bridge; our vista is cross-border; our commitment is local; and our impact is global. We are a dynamic, inclusive community of higher learning with roots going back more than 160 years and with a future full of promise.
In pursuit of the University's commitment to employment equity, members from the designated groups including women, Indigenous Peoples (First Nations, Métis, Inuit), racialized persons/visible minorities, persons with disabilities, and persons of a minority sexual orientation and/or gender identity are encouraged to apply and to self-identify.
If you need an accommodation for any part of the application and hiring process, please notify the Talent & Workforce Team (employment@uwindsor.ca). Should you require further information on accommodation, please visit the website of the Office of Human Rights, Conflict Resolution and Mediation (OHRCRM).
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
We thank all applicants in advance for their interest in the University of Windsor, however, only those under consideration will be contacted. Applications submitted through employment agencies will not be considered.
